MAINTENANCE COMMITTEE MEETING

Tuesday, May 10, 2022, at 10:00AM (Eastern Standard Time)

Vizcaya Clubhouse, 6101 34th St. W., Bradenton, FL 34210

AGENDA

1.       Call to Order

2.       Determination of Quorum

3.       Approve prior meeting notes

4.       Review Past action items

a.        Sub-committee update on fountain painting procedure     ?  

                                                               i.      Process to BOD by mid-May for next BOD mtg

b.       Unit Hurricane Preparedness and Audit Checklist

                                                               i.      Start with Castle, Andrew & Tom checking with Joan for prior list items

c.        Fence mesh screens maintenance

                                                               i.      Tom S helping with vine removal prior to repairing

                                                              ii.      Paul/Andrew walk-around audit?

d.       Sign repair/replace (Nan, Judy)

                                                               i.      Need complete recommendation list of repairs/replacements, for BOD approval

e.       Sub-group update on upstairs lanai interior preventive maintenance procedure

                                                               i.       (i.e.: caulking); addresses wood supports (Andrew, Steve, Tammy, and Klaus baseline 6 lanais for procedural issues)

5.       Open Jobs

6.       Longer term action items

a.         Plat layout for water shutoff locations, drains, …       Andrew, Paul

b.        Procedure to monitor burned out lights, including lake, parking, grounds, etc.…   

c.         Plan for periodic unit audit to ensure safety, fire and structural issues are mitigated. Must include lanai, porch and balcony water mitigation and dissipation.     Paul, Andrew

d.       Homeowners’ handbook

                                                               i.       including maintenance, responsibilities, etc.…

                                                              ii.      Copy on Drive for “open source” inputs

e.       “Vendor Resources” list

                                                               i.      Continue to share, i.e., 732, Facebook       

7.       Completed items, awaiting board approval

a.        Updated “Suggested Checklist While You’re Away” list, 4/24

b.       Simple fountain maintenance status – turned in for BOD approval 4/12/22

8.       Review agenda item list for future work considerations

9.       New Discussion Items

10.    Next Meeting Date

11.    Adjourn

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